EXHIBITOR SPACE CONTRACT
2011 LASTSUNDAYSFEST
SUNDAY AUGUST 26, 2012
11 AM TO 6 PM
EXHIBITOR RULES AND GUIDELINES:
1.The person or organization completing this contract and affixing signature below is hereafter referred to as Exhibitor.
2. Telegraph Business Improvement District is hereafter referred to as TBID.
3. Exhibitor will be assigned a space by 10 days before the day of the fair for August 26, 2012.
4. SET-UP: Exhibitor understands that set-up begins at 8 AM on the day of the fair and must be completed by 11AM.
5. VEHICLES: Exhibitor understands that no vehicles will be allowed on the street after 11 AM. Vehicles will not be allowed to reenter the closed portion of the street until 6:15 PM at the earliest to allow the crowd time to disperse.
6. BREAKDOWN: Exhibitor understands that breakdown will start no earlier than 6 PM and its booth must be completely disassembled and Exhibitor's allotted area completely cleaned of materials and debris no later than 7:15 PM. Violation of this rule will preclude Exhibitor's participation in future fairs.
7. CLEAN UP: Exhibitor is solely responsible for ensuring that no refuse remains after Exhibitor has left. In the case that refuse is left behind, we will charge a cleaning fee of $100. Exhibitor's participation in future fairs will not be possible until this cleaning fee is paid.
8. SPACE ALLOCATION USE: Exhibitor shall confine presentation to the specified location and booth size of 10’x10’ or 10’x7’. Exhibitor shall not construct or place any material of any kind that extends beyond the allocated space. Failure to comply with this rule will result in citation and ejection from the fair, and Exhibitor will not be permitted to participate in future fairs.
9. Exhibitor understands that this application is FOR SPACE ONLY. Exhibitor will provide anything else such as booth structure, chairs, tables, etc. All canopies MUST have open backs to provide visibility for the merchants.
10. LastSundaysFest is a music festival and Exhibitor understands that there will be loud amplified sound.
11. Exhibitor cannot have generators and amplified sound equipment, including but not limited to stereos, loudspeakers, and bullhorns, of any kind are NOT permitted. No electricity shall be made available in the space.
12. Exhibitor shall use the space only for the purpose agreed upon, and shall not sell or give away any food or drink unless the appropriate food permit has been obtained. Violation of this rule will result in immediate closure without refund or recourse.
13. Exhibitor hereby releases and agrees to hold harmless and to not bring any lawsuit, arbitration or other action, claim or proceeding (collectively "Release") against the TBID, Howl Inc. and their members, directors, employees, agents, subcontractors, representatives, attorneys, brokers, insurers, lenders, officers, directors, partners, successors and assigns arising out of or relating to the LastSundaysFest. This Release includes but is not limited to any claim, loss, expense, cost, obligation and liability that Vendor may suffer arising out of or relating to the LastSundaysFest whether by reason of breach of or failure of the TBID and Howl Inc.to perform in any manner or any part of its obligations related to the LastSundaysFest or by reason of any act or omission of the TBID. This Release includes but is not limited to every type of personal injury, property damage and damage to business interests, whether caused by TBID or Howl Inc. or a third party, natural, animal, or human-made disaster.
14. Exhibitor is responsible to collect California sales tax and pay the board of equalization the taxes due and that you provide California reseller license in the application.
15. The fair will not be canceled less than 30 days prior to the scheduled date. This event will take place rain or shine. However, in the event that it is canceled due to an act of God including but not limited to earthquake, storm, flood, fire, or riot, Exhibitor shall not be entitled to a refund of booth fees paid. TBID and Howl Inc. will not be held liable to Exhibitor for any other damages.
16. TBID and Howl Inc. provide no insurance coverage to Exhibitor. Exhibitors are strongly encouraged to carry their own insurance.
17. TBID and Howl Inc. reserves the right to eject Exhibitor for rules violation and inappropriate behavior on the day of the fair and Exhibitor is not entitled to a refund.
18. Exhibitor agrees not to record, videotape, or take photographic images by any means for resale or profit without the explicit written consent of TBID or Howl Inc.
19. This is a juried event and the LastSundaysFest will approve all participants. Exhibitor will be notified for acceptance and further information on booth location(s) along with processing final transactions.
20. Payments need to be submitted with application, if application is accepted then credit card will be charged or check will be deposited. If payment is not received by these terms by that date Exhibitor’s place will not be reserved price will be subject to change.
21. Exhibitor hereby grants to LastSundaysFest and Howl Inc. the irrevocable and unrestricted right to use and publish photographs of Exhibitor or in which Exhibitor may be included for advertising and any other purpose and in any manner and medium. Exhibitor hereby releases photographer from claims and liability to said photographs.
BY SIGNING THIS AGREEMENT, THE EXHIBITOR AGREES THAT THEY CAN READ AND SPEAK ENGLISH ENOUGH TO UNDERSTAND THIS AGREEMENT. EXHIBITOR ALSO AGREES THAT HE/SHE HAS READ AND COMPREHENDS THIS AGREEMENT COMPLETELY. FINALLY, EXHIBITOR ACCEPTS FULLY AND AGREES TO ADHERE TO ALL OF THE TERMS OF THIS AGREEMENT AS WELL AS TO COMPLY WITH ALL FEDERAL, STATE, AND LOCAL LAWS AND REGULATIONS.
SIGNATURE:
CONTACT INFORMATION
PRINT NAME:
SCHOOL OR ORGANIZATION
(if applicable):
WEBSITE (if applicable):
ADDRESS:
CITY/STATE:
ZIPCODE:
PHONE:
EMAIL:
CALIFORNIA RESELLER'S ID:
(BOARD OF EQUALIZATION)
HOW DID YOU FIND US?:
Click price to make online payment in separate window.
Space Prices
Do you have a code?:
If not paying online by credit card or paypal you can make checks payabl to:
Howl inc.
and mail check with contact information to
LastSundaysFest 2416 Telegraph Ave. Berkeley, CA 94704
IN ADDITION TO WEBSITE (IF INCLUDED) PLEASE PROVIDE PHOTOS OF EXHIBITING CRAFTS,
MERCHANDISE, OR CONCEPT THAT WILL BE DISPLAYED ON DAY OF THE FAIR ALONG WITH APPLICATION OR BY EMAIL TO LASTSUNDAYSFEST@GMAIL.COM. INCLUDE NAME OR COMPANY AS SUBJECT LINE FOLLOWED BY “APPLICATION PHOTOS”.
