EDUCATION - EXHIBITOR SPACE CONTRACT
2011 LASTSUNDAYSFEST
SUNDAY August 26, 2012
12 PM TO 6 PM
EXHIBITOR RULES AND GUIDELINES:
1.The person or organization completing this contract and affixing signature below is hereafter
referred to as Exhibitor.
2. Telegraph Business Improvement District is hereafter referred to as TBID.
3. Exhibitor will be assigned a space by 10 days before the day of the August 26, 2012 Fair.
4. SET-UP: Exhibitor understands that set-up begins at 8 AM on the day of the fair and must be completed by 11AM.
5. VEHICLES: Exhibitor understands that no vehicles will be allowed on the street after 11 AM. Vehicles will not be allowed to reenter the closed portion of the street until 6:15 PM at the
earliest to allow the crowd time to disperse.
6. BREAKDOWN: Exhibitor understands that breakdown will start no earlier than 6 PM and its
booth must be completely disassembled and Exhibitor's allotted area completely cleaned of
materials and debris no later than 9 PM. Violation of this rule will preclude Exhibitor's
participation in future fairs.
7. CLEAN UP: Exhibitor is solely responsible for ensuring that no refuse remains after Exhibitor has
left. In the case that refuse is left behind, TBID will charge a cleaning fee of $100. Exhibitor's
participation in future fairs will not be possible until this cleaning fee is paid.
8. SPACE ALLOCATION USE: Exhibitor shall confine presentation to the specified location and booth
size of 10’x10’ or 10’x7’. Exhibitor shall not construct or place any material of any kind that
extends beyond the allocated space. Failure to comply with this rule will result in citation and
ejection from the fair, and Exhibitor will not be permitted to participate in future fairs.
9. Exhibitor understands that this application is FOR SPACE ONLY. Exhibitor will provide anything else such as booth structure, chairs, tables, etc. All canopies MUST have open backs to provide visibility for the merchants.
10. LastSundaysFest is a music festival and Exhibitor understands that there will be loud amplified
sound.
11. Exhibitor cannot have generators and amplified sound equipment, including but not limited to
stereos, loudspeakers, and bull-horns, of any kind are NOT permitted. No electricity shall be
made available in the space.
12. Exhibitor shall use the space only for the purpose agreed upon with the TBID, and shall not sell
or give away any food or drink unless the appropriate food permit has been obtained. Violation
of this rule will result in immediate closure without refund or recourse.
13. Exhibitor hereby releases and agrees to hold harmless and to not bring any lawsuit, arbitration
or other action, claim or proceeding (collectively "Release") against the TBID and its members,
directors, employees, agents, subcontractors, representatives, attorneys, brokers, insurers,
lenders, officers, directors, partners, successors (collectively "TBID") and assigns arising out of or
relating to the LastSundaysFest. This Release includes but is not limited to any claim, loss,
expense, cost, obligation and liability that Vendor may suffer arising out of or relating to the
LastSundaysFest whether by reason of breach of or failure of the TBID to perform in any manner
or any part of its obligations related to the LastSundaysFest or by reason of any act or omission
of the TBID. This Release includes but is not limited to every type of personal injury, property
damage and damage to business interests, whether caused by TBID or a third party, natural,
animal, or human-made disaster.
14. The fair will not be canceled less than 30 days prior to the scheduled date. This event will take
place rain or shine. However, in the event that it is canceled due to an act of God including but
not limited to earthquake, storm, flood, fire, or riot, Exhibitor shall not be entitled to a refund of
booth fees paid to TBID, and TBID will not be held liable to Exhibitor for any other damages.
15. TBID provides no insurance coverage to Exhibitor. Exhibitors are strongly encouraged to carry
their own insurance.
16. TBID reserves the right to eject Exhibitor for rules violation and inappropriate behavior on the
day of the fair and Exhibitor is not entitled to a refund.
17. Exhibitor agrees not to record, videotape, or take photographic images by any means for resale
or profit without the explicit written consent of TBID.
18. This is a juried event and all participants must be approved by the LastSundaysFest committee.
Exhibitor will be notified for acceptance and further information on booth location(s) along with
processing final transactions.
19. Payments need to be submitted with application, if application is accepted then credit card will be charged or check will be deposited. If payment is not received by these terms by that date
Exhibitor’s place will not be reserved price will be subject to change.
20. Exhibitor hereby grants to LastSundaysFest the irrevocable and unrestricted right to use and
publish photographs of Exhibitor or in which Exhibitor may be included for advertising and any
other purpose and in any manner and medium. Exhibitor hereby releases photographer from
claims and liability to said photographs.
BY SIGNING THIS AGREEMENT, THE EXHIBITOR AGREES THAT THEY CAN READ AND SPEAK ENGLISH
ENOUGH TO UNDERSTAND THIS AGREEMENT. EXHIBITOR ALSO AGREES THAT HE/SHE HAS READ AND COMPREHENDS THIS AGREEMENT COMPLETELY. FINALLY, EXHIBITOR ACCEPTS FULLY AND AGREES TO ADHERE TO ALL OF THE TERMS OF THIS AGREEMENT AS WELL AS TO COMPLY WITH ALL FEDERAL, STATE, AND LOCAL LAWS AND REGULATIONS.
SIGNATURE:
CONTACT INFORMATION
PRINT NAME:
SCHOOL OR ORGANIZATION
(if applicable):
WEBSITE (if applicable):
ADDRESS:
CITY/STATE:
ZIPCODE:
PHONE:
EMAIL:
BRIEF DESCRIPTION OF MISSION/CONCEPT
IN ADDITION TO WEBSITE (IF INCLUDED) PLEASE PROVIDE PHOTOS OF EXHIBITING CRAFTS,
MERCHANDISE, OR CONCEPT THAT WILL BE DISPLAYED ON DAY OF THE FAIR ALONG WITH APPLICATION OR BY EMAIL TO LASTSUNDAYSFEST@GMAIL.COM. INCLUDE NAME OR COMPANY AS SUBJECT LINE FOLLOWED BY “APPLICATION PHOTOS”.
APPLICATIONS DUE BY AUGUST 15TH , 2010
FOR THESE TERMS
